There are many types of filing cabinets, so when choosing, you have to take into account some aspects, such as the rings, the color, the manufacturing material or the width it has. Each of these features corresponds to a specific feature or utility, so you need to know what you need.
What is filing cabinet?
A filling cabinet is a piece of furniture that allows us to file, register, save and preserve documents. It preserves folders and any elements that we want to save.
After definition, we should discuss the main topic i.e. types of filing cabinet. So, let’s dive into the main topic.
What are different types of Filing Cabinets?
Next, we will discuss and show types of filing cabinets according to their characteristics:
Cabinets for storing sewing materials.
This type of filing cabinet is common to find in workplaces such as offices, as it can be made of different materials, its main feature is hardness and durability, so your documents will be well protected.
Among the most used materials we have:
They are quite strong and durable, they are made of recycled paper material and have a really remarkable thickness and stiffness, this feature is achieved by applying layers of cardboard during their manufacture.
There are also lined cardboard bindings and they are also available in solid colors or patterns. Some cardboard bindings are laminated to increase their strength.
These types of filing cabinets, like cardboard ones, are used a lot in offices. Their peculiarity is that they are coated in PVC, a very resistant plastic material. Its color range is wide with many chromatic tones and they are available in different thicknesses depending on the number of documents stored.
They are quite flexible models that can effectively resist moisture, which makes PVC files a great option when it comes to storing documents for a long time.
Binders according to the color scheme.
Offices often use dark filing cabinets that are barely visible to the eye. But many of them are made in a wide range of colors, from dark and basic tones to brighter ones.
Color pairing can include basic tones, deep colors, pastels and even some fluorescent shades.
The choice of colors depends on each person’s preferences and the number of colors available in the office, some colors can create beautiful combinations that will visually brighten up the working environment.
Folders according to spine width
As for this feature, we have many types of workbooks. The thickness of the spine will depend on the number of documents stored, but by default the most common can be 70 to 80 millimeters thick. However, there are other thinner ones that can reach 30 millimeters.
Selectors based on the size of their rings
The rings that hold the files can range in size from 25 to 75 millimeters, although their size generally depends on their thickness. The function of the rings is to support documents and keep them organized so they don’t get confused. The number of rings depends on the folder, but usually there are two or even four.
What is the Best Filing Cabinet?
When it comes to different filing cabinets, it is advisable to choose the one that best suits your needs. That is why it is necessary to take into account some aspects, since the choice of the best filing cabinet will be adapted according to the use that will be given to it and, of course, the number of documents that will be archived.
The material is important
The material from which the filing cabinet is made is important, since, depending on the function it is going to perform, it will require a certain material.
If you want to keep documents for a long time, plastic folders are recommended, as they are very durable and are not afraid of moisture.
The material from which the folder is made will have a significant impact on the security of the document.
Number of documents to archive
This is an important factor, because depending on the number of documents stored, a certain filing cabinet will be required. The feature that should be most considered is the width, the bigger it is and the more documents it can contain.
The recommended size is from 70 to 80 millimeters like the previous one.
Aesthetics of a filing cabinet
The color of the bindings says a lot about what they contain and the purpose of these documents. As a rule, dark and restrained colors are used in management companies, since such filing cabinets do not need to decorate the working area.
If, on the other hand, the company is dedicated to recreational activities or some kind of social space, the filing cabinets can have more captivating colors that combine with all shades, from the most basic to fluorescent. This will have the function of decorating the space and giving greater visual harmony.
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