We explain microsoft teams vs zoom comparison table. As the era of remote and mobile work has now evolved, team collaboration apps or tools are gaining popularity that can provide access to crucial functions for employees to work together virtually, from instant messaging to video conferencing.
Zoom and Microsoft Teams are two of the key competitors in the market that promise to offer an excellent solution to the demand for collaboration.
What is Zoom?
Zoom is currently the leading cloud-based video conferencing application that allows people to set up live chats, both audio and video.
It is primarily used by business owners for internal and external meetings and webinars. However, other fields have also started to prefer Zoom calls due to the ongoing pandemic. School and college classes, press conferences, etc. they are also carried out through the platform.
Zoom has some benefits that make it useful for its users.
Its application is available for desktop or PC (Windows and macOS) and mobile (Android and iOS). This flexibility is one of the advantages it has for its users who can do their work from wherever they want with their comfort.
Talking about using it via smartphone doesn’t make its users sacrifice any of the key features like screen sharing, virtual background, etc.
The app also offers a one-to-one video conferencing feature like any other normal video calling app.
What is Microsoft Teams?
Microsoft Teams is primarily formed as a dedicated business communication platform that is fully integrated with Microsoft 365 products.
Launched in 2016, Microsoft Teams is a chat-based collaboration tool that enables an organization to work together and share information despite geographic limits.
Here, your users can use features like document collaboration, team chat, one-on-one chat, and more.
As mentioned above, it is integrated with Microsoft 365 services, so it is also linked with Skype, Exchange, Yammer, and SharePoint. Like all other normal chat apps, it also has a feature to interact with emojis or GIFs through the chat section. Here messages can be sent privately to a specific user and not in the group.
Its Live Events feature has the ability to provide its users with the broadcast to 10,000 participants in Teams.
Microsoft Teams is available on both Android and iOS with text messaging, voice chat or video conferencing service.
Microsoft Teams vs Zoom Comparison Table
The difference between Zoom and Microsoft Teams is that Zoom is web conferencing software that provides high quality video and audio conferencing both internally and externally. On the other hand, Microsoft Team is a collaboration tool designed to improve internal communications.
Comparison chart between Zoom and Microsoft Teams
| Comparison parameter | Focus | Microsoft Teams |
| Primary use | It is mainly used for video conferencing. | It is mainly used for team collaboration. |
| Interface | It’s easy to use. | It is a bit difficult to navigate. |
| Participants | Allow 100 participants at a time. | Allow 250 participants at a time |
| Hour | It offers 40 minutes for a free account and 24 hours for a pro account. | It has no time limit. |
| Access | Allows the use of meeting password. | It does not provide the function of setting a password. |
| Share screen | Multiple people can share your screen at the same time. | The meeting owner / host can configure it. |
| Background blur | It does not offer the background blur function. | Gives the background blur feature. |
| Integration | It is integrated with Gmail. | It is fully integrated with Microsoft 365. |
| Meeting control | Allows you to mute all participants by providing the option to prevent participants from activating them. | Allows you to mute all participants, but does not offer the option to prevent participants from unmuting. |
Main differences between Zoom and Microsoft Teams
- Zoom can be integrated with Google Calendar. Whereas, Microsoft Teams is integrated with Outlook Calendar.
- Zoom can be used for both internal and external meetings. On the other hand, Microsoft Teams only conducts internal meetings.
- Zoom’s interface is straightforward. Whereas Microsoft Teams is a bit complex.
- Zoom is compatible with the Google Chrome browser, while Microsoft Teams is compatible with the MS Edge browser and Google Chrome.
- With a free package, Zoom provides 40 minutes of the time limit and with a paid package, 24 hours. On the other hand, Microsoft Teams has no time limit.
- Zoom allows 100 participants at a time, while Microsoft Teams allows 250 participants at a time.
- In Zoom, multiple people can share their screen online at the same time. While in Microsoft Teams, the host can configure this feature.
- In Zoom, the meeting host gets a feature to mute all participants and prevent them from being activated. Whereas, in Microsoft Teams, it allows the host to mute all participants, but it does not give the option to prevent participants from activating them.
- Zoom provides the password function to access the meeting. Whereas Microsoft Teams does not offer this option.
Final Thought
It is difficult to put one above the other as it depends on the needs and requirements of an organization.
Speaking of Microsoft Teams, it is excellent for internal communication, file or document sharing. It also offers the benefit of a simple chat that helps the organization keep their team on the same page.
Rather, Zoom can be referred to individuals or organizations that often wish to work with external audiences such as clients or contractors.
Both Zoom and Microsoft Teams offer their services to all devices. Their apps are office-friendly with a free version so their users can demo before investing.
You can also choose one of two by looking at how strong a company is, as it will be easy to lock everything on one screen, instead of holding different meetings for high-strength organizations.
Therefore, both Zoom and Microsoft Teams fight hand-to-hand with each other and it depends on the needs, requirements, and situation of an organization to move forward.
